What is a Watermark?

A watermark is a partially-transparent element placed on a file to discourage recipients from copying file content. Watermarks are commonly used to emphasize the confidentiality of the content or file being shared.

With Digify, you can add watermarks to PDFs, MS Office documents, and photos (.JPG, .PNG). When you add a watermark to an MS Office document, it will be converted into a PDF.

How to Add Watermarks

You can add a watermark to files that you are sending through the Send Files and Data Room sections.

If you're using the Send Files section, you can

  1. Select a file to share.

  2. In the Access portion, make sure to use Anyone with a link or Only people I specify.
    (Note: Watermark does not currently work with video files.)

  3. In the Watermark portion, select On.

  4. Customize your watermark.

  • Style: Select from Center, Tile, or Footer.




  • Color: Choose from Grey, Red, or Blue.




Text: Type the text you want to reflect on your watermark. As default, CONFIDENTIAL is written.

  • Viewer’s email address: Include the viewer’s email address in the watermark.

    (Note: Watermark does not work with the Anyone with the link (no email verification) option as the system is unable to verify the viewer’s email address with this option.)

  • Viewer’s IP address: Include the viewer’s IP address in the watermark.

  • Date and time viewed: Include the date and time viewed in the watermark.

If you are using the Data Rooms section, you can create your data room first and enable the watermark in the data room settings.

How To Use Watermark with Different Access Settings

Depending on your goal, you can choose the following combinations when watermarking your files:




Anyone with the link + Viewer’s IP address watermark

File will be watermarked with the viewer’s IP address.

Only people I specify + Viewer’s email address

File will be watermarked with the viewer’s email address.

Watermark Samples

  • Grey Watermark in Center

  • Red Watermark (Tiled)

  • Blue Watermark in Footer

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