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V4.55.0 Release Notes
V4.55.0 Release Notes
Francesca Diyco avatar
Written by Francesca Diyco
Updated over 3 months ago

Date of Release: 19 August 2024

Additional Recipient Information

  • Additional Information Form for recipients and guests

    • Document security file senders can now request for additional information from their recipients before they can access the shared files

    • Users will have the 'Require additional information' checkbox under Access in the Send Files page to enable the inquiry form

    • Users can select from the following options on what information they will require from their recipients:

      • Email (default and always required)

      • Name

      • Phone number

      • Company

      • Job role

    • Required additional information pop-up will be visible on the following scenarios before they can view the file

      • File recipients open a file with "Require additional information" enabled

      • File owner views a sent file with "Required additional information" and "As Recipient"

    • Data room guests can now request for additional information from their recipients before they can access the data room

    • Users will have the Require additional information checkbox under the Access section in the Create data room and Clone data room pages to enable the inquiry form

      • Data rooms created before this release will have the checkbox disabled by default

    • Required additional information pop-up will be visible on the following scenarios before they can view the data room:

      • Guests enter the data room with "Require additional information" enabled

      • Data room owner views a data room/folder/file with "Required additional information" enabled

    • File owner will receive an email notification once recipient submitted the form with the entered details. Data room owner/co-owner will also receive the same notification once guests have submitted the additional information form

    • Hovering over the (?) icon will show the tooltip for the feature's information

    • Require additional information can also be added when creating Presets

    • The system will also remember whether "Require additional information" is enabled or not after sending the file in Send files page

MS Editing Updates

  • Optimized storage consumption for MS Editing

    • Manually uploaded versions will be immutable and will never be deleted

    • During simultaneous edits, the outdated/previous edited versions will be deleted except for the last edited version

    • Deletion is based on 30 days from the last modified date of the next version

  • Pricing page updates for MS Editing

    • Users will see a warning pop-up indicating that MS Editing is a premium feature limited to Team plans and above when they try to downgrade to a Pro plan

    • Pro and Legacy users will see a paywall for MS Editing when they try to create/edit/clone a data room

    • Updated the pricing and checkout pages to reflect MS Editing as an add-on

    • Users will also receive warnings if they proceeded downgrading to Pro plan via:

      • Downgrade email

      • Paywall modal

  • Updated actions to clearly differentiate Upload & Edit in Version history for data rooms. Users will see the following actions based on the scenarios below:

    • Uploaded by -- If file is added to the data room via manual upload/drag & drop/third party integration

    • Replaced by -- If file is replaced via manual replacement/drag & drop/restored in version history

    • Created by -- If file is created from Digify MS Editor

    • Edited by -- If file is edited via Digify MS Editor

      • Note: Same changes apply for version history of document security files

  • Added new action for exported data room activity log

    • Create -- User created a new blank file

  • Download error updates

    • For files that had file processing/rendering error, data room owner/co-owner/editor will see a (?) icon to show the tooltip about the error

      • Guests will only see a file rendering error message on the file without the tooltip

    • Data room owner/co-owner/editor/guest with "Download (Original)" permission who is trying to download a file with rendering error and clicked the Download via context menu, will see the Download (PDF) disabled and will only be allowed to download original

      • Hovering to the Download (PDF) option will show them the error tooltip

    • Data room owner/co-owner/editor/guest with "Download (Original)" permission who selected a file with file rendering error, will see the "Download" option on the floating menu

      • Same Download option applies from the floating menu when selecting multiple files with rendering error

      • Same Download option also applies from the floating menu when selecting multiple files with or without rendering error combined

      • No Download option will be available when user selects multiple files with combined file processing error and rendering error

      • No Download option will be available when user selects multiple files with combined file processing error and rendering error, and multiple files without errors

    • Data room owner/co-owner/editor will see the (?) icon for the tooltip about the file processing or rendering error in data room file version history page

  • Updated version history

    • Users will now see date and time as the reference for the file versions instead of the version number. This applies to the version history and detailed analytics pages

    • Version history restore pop-up is also updated to reflect the date/time of the version users are trying to restore instead of the version number

Other updates

Bug Fixes

  • Fixed users unable to navigate to data room trashcan

  • Fixed file settings not reflecting properly if they update the permission from No download to Allow download

  • Fixed users not getting routed to the password creation page if they haven't accessed previously a data room invite

  • Fixed missing pages when editing and viewing the file simultaneously for docx files

  • Fixed file level granular permission showing as unsupported for Enterprise plan

  • Fixed users unable to export files from the data room that was created before v4.6.0 (25 May 2022)

  • Fixed new users unable to setup their password on the Welcome page

  • Fixed inaccurate user quota count when user accepted a team invite but account was not setup and user was eventually removed from the team

UI/UX Changes

  • Increased transparency for the Save bar to let the users see more features below the data room settings page

  • Document link in document security/data room file viewer

    • File owners and recipients/guests will now be able to easily get the document link directly from the file viewer

    • From the file viewer, users can click on the (i) icon beside the filename to copy the file link

  • Updated Calendly Sales links to Sales HubSpot page links on the following areas in the app:

    • Pricing page

      • Enterprise plan contact sales

      • Standard plan

      • Unable to verify your phone number? this modal during phone verification

    • Main app (all for trial users)

      • Trial banner

      • Create Data room page

      • Document Security share page

      • Dashboard

      • Sent list

  • Updated analytics details on Team Admin analytics page removing version numbers in the details view

  • Updated behavior when downloading file with rendering error:

    • If a rendering errors occurs during upload, no Data Room user will be able to download anything

    • If a rendering error occurs after an edit is made:

      • Data Room users with edit permissions (such as owner, co-owner, contributor, or Download original) will still be able to download the original file but not the PDF version, as there is a rendering error.

      • Data Room users with lower-tier permissions (such as view, print, or download) will not be able to download the file, as the PDF version is unavailable due to the rendering error

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