Skip to main content

Exporting your entire data room

Eefennie Fam avatar
Written by Eefennie Fam
Updated over 2 weeks ago

As a data room owner or co-owner, you can export the full contents of a data room. The export includes a confirmation letter that verifies the integrity of the files and folders using a SHA-256 hash.
​

List of contents

How to export your entire data room

To export your entire data room:

Step 1: Go to the data room you want to export.
​

Step 2: Open the Data Room Settings and go to the Export section.


​Step 3: Click Export Entire Data Room.

Step 4: You’ll receive an email with a download link once the export is ready.

Step 5: Open the email and click Download to begin downloading your export.
​

❗ Note: If the email includes a “Download (shortened paths)” option, it means some file or folder names in your data room are too long and may cause issues when unzipping. Read more about file path issues
​
To avoid this, you can choose the shortened paths version. This does not affect the file contents in anyway.


​Step 6: The confirmation letter will be attached directly to the email you receive. Download and keep this letter if you need to prove that your export was intact.

What is included in the export

Your export will contain:

  • Confirmation letter – A digitally signed letter with a SHA-256 hash (email attachment)

  • File index – A list of all files and folders in CSV format

  • Data room contents – All files and folders, as they appear in the data room

  • Q&A – All questions and answers of the data room

  • Activity log – Logs of all activities in the data room

  • Guest list – A list of all invited guests and their status

How to verify the export using the confirmation letter

The confirmation letter includes a SHA-256 hash, a unique identifier, that lets you confirm that the exported archive has not been tampered with.
​

Before verifying the hash, check that the signature is valid:

  1. Open the confirmation letter, and check the signature panel or document properties.
    ​

  2. Confirm that the signature is valid and that it is signed by digify.com.

❗ Note: Only proceed with the hash check if the signature is valid.

To validate the hash:

  • For MacOS or Linux:

    1. Open Terminal.

    2. Run the following command: shasum -a 256 /path/to/your/file.
      ​(Replace /path/to/your/file with the file path)

    3. The output will show the SHA-256 hash.
      ​

  • For Windows:

    1. Open PowerShell or Command Prompt.

    2. Run the following command: Get-FileHash -Algorithm SHA256 "C:\path\to\your\file".
      ​(Replace "C:\path\to\your\file" with the full path to the file)

    3. The output will show the SHA-256 hash.

Did this answer your question?