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How to download all files in the data room (i.e. export data room)

If you're a data room owner, you can download all of the files and folders in a data room at once by exporting the data room.

Step 1: Enter the data room. Click on Settings in the top-right corner.

Step 2: You'll be directed to the Data Room Settings page. Click on Export in the left sidebar.

Step 3: In the FILES section, look for Data Room. Click on the Export Data Room button to download all files in the data room.

Step 4: Depending on the size of your data room, it may take up to 10 minutes for the export process to complete. Once the process is complete, you'll receive an email with a download link.


How to download a single file or multiple files from a data room

To download files from a data room, you must either be the data room owner or co-owner, or a guest with one of the following permissions:

  • Contributor

  • Download (PDF)

  • Download (Original)

Note: If a guest has the Download (PDF) permission for a file, when the file is downloaded, it will be converted to a PDF format. If Dynamic Watermark is enabled, the watermark will appear in the PDF download.

If the file is an image file (e.g. .jpeg or .png), the file will not be converted to PDF. If Dynamic Watermark is enabled, the watermark will appear in the downloaded image file.

If a guest has Download (Original) permission for a file, they will download the file in its original format. Even if Dynamic Watermark is enabled, it will not appear in the downloaded file.

If you're downloading the files as a data room owner or co-owner, you can choose to either download them as PDFs or in their original formats. Learn more

To download a single file or multiple files from a data room, follow these steps.

Step 1: Enter the data room. Ensure you're in the Files section (top-right corner).

Step 2: If you want to download a single file, click on the three dots (...) beside the file you want to download. In the dropdown menu, select Download.

If you want to download multiple files, select the checkbox for the files you want to download. In the floating menu that appears, click on Download. The files will be downloaded in a .zip file.


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