If you're a data room owner or co-owner, you can download your data room files in either their original format or in the format for data room guests who have Download (PDF) permission.

This can be helpful if you want to:

  • Preview the file as a data room guest with Download (PDF) permission

  • Download the file with a watermark. Dynamic Watermark must be enabled in the data room settings. If you do this, your email address may be included in the watermark, depending on your Dynamic Watermark settings.

  • Download the file without a watermark, even if Dynamic Watermark is enabled in the data room settings

Learn how Dynamic Watermark works


How to download data room files as a guest

Step 1: Enter the data room. You must be the owner or co-owner of this data room.

Step 2: Click on the three dots (...) beside the file that you want to view or download.

Alternatively, you can right-click on the file.

In the dropdown menu, select Download.

Step 3: Select either Download as PDF or Download Original.

If you select Download as PDF, you will be downloading the data room file after it is converted to PDF. If Dynamic Watermark is enabled in the data room settings, the converted PDF file will be watermarked based on your Dynamic Watermark settings.

If you select Download Original, you will be downloading the data room file in its original file format. The file will not be watermarked even if Dynamic Watermark is enabled in the data room settings.


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