❗ Note: Q&A is only available on Team plans and above. View plans |
The Question & Answer (or Q&A for short) allows anyone with access to submit questions and receive answers. This feature enhances communication by providing context-specific discussions and improves overall workflow efficiency.
To ask a general question that is not specific to a particular file, click on the Q&A drawer tab in the data room interface. This will open a dialog box where you can ask your question.
If you have a question related to a specific file, click on the icon beside the file name in the data room instead.
Alternatively, while viewing a file, you can click on the Q&A icon within the file viewer to ask a question directly related to that particular file.
Choose who guests can submit questions to
Based on the Q&A setting, guests will be able to submit questions to either:
Owners & co-owners only;
Owner, co-owners and other guests in the same Group as them; or
Everyone
Here's a quick breakdown on the key differences between the three settings:
| Owners & co-owners only | Owner, co-owners & people in the same group | Everyone |
Will a guest be able to see questions from other guests? | 🚫 No. | 🔸 Yes, but only questions from guests in the same Group. | ✅ Yes, they can see all questions (& related replies) from all guests. |
When submitting a question, will a guest be able to add other guests to their question? | 🚫 No. | 🔸 Yes, but only guests who are in the same Group. | ✅ Yes, they can add any guest in the data room. |
Will guests be able to see who else has been invited to my data room? | 🚫 No. | 🔸 Yes, but only the list of guests who are in the same Group. | ✅ Yes, they can see the entire list of guests in the data room. |
Get email notifications every time there's a new question
If you're a data room owner or co-owner, you'll receive an email notification every time a new question is submitted in your data room's Q&A section. Here's an example:
Question authors will also receive an email notification every time someone replies to their question. Here's a sample:
